Wednesday 12th February

Once I was allocated which computer I was going to be working on I then opened the files I needed to complete today’s task. Following on from Friday I am finishing to input the company’s contacts into their database via FileMakerPro, for those of who have just stumbled onto my blog you will see my tiny rant at how time consuming I find this software, it’s a bit like when you first use a mac and notice there isn’t a right click button or when you first use Photoshop and realise you have to click on the layer you need and then on the arrow to be able to complete the action you need…

Anyway, I’m about half way through before carrying on with today’s task I called over the commercial manager so that she could spend 5 minutes going over what I need to do so that I can make a checklist for my own personal use when inputting the data. For every contact I had to write their Name, Sex, Phone No, Email & Job Title whereas for each company I had to write the name of the company, Sector, Website, Phone No, Address and in the comments write which client magazine it was for. 

Today my lunch break was slightly different as it was broken up by going to the pub as it was one of the editors birthday, I really do enjoy speaking to the editors out of the working environment. As I got into the hang of using FileMakerPro rather quickly I finished my task with an hour and 20 minutes to spare, so the promotions manager asked me if I could count the competitions for her. I’ve also found a new soundtrack that I listen to when doing uni work and when in my placement it helps me relax and concentrate… have a listen yourself 🙂   

For my project which is what I been working on over the past month I have to create another blog solely for university purpose and in our guidelines we have we need to upload up our CV. Now I have always had trouble with this as I expect most of you guys may have too, I find it hard because every potential employer has a different idea of what makes a good CV anyway I have asked the PA if we could spend an hour or so going over my CV, what better than asking a professional for guidance. 

I also asked one of the editors that was overlooking what I have done for my project for some feedback and they said to me what I had achieved was good and I am so proud of myself for that, the more I concentrated on my project the more I began to dislike what I had achieved as I could see plenty of improvements that could have been made. However the editor said to me that I could have added a concluding slide but I was missing budget and what my placement as a company do which was out of my knowledge so she said, ‘Think of it as a sandwich you have completed the middle bit of the pitch.’

Also posted in http://lifeisfunbeingme.wordpress.com/

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Monday 19th August

Today I wasn’t due to be at placement

BUT

The receptionist called in sick, so the PA phoned me to see if I could come in last minute.

I am a believer of destiny that things happen for a reason and today I had the best day ever:)! Everything seem’s to be falling right into place and finally the wind is blowing in my direction. The world really is your oyster, there is so much for me yet to achieve but don’t worry it’s all written down and one by one I will tick it off. I got up early to take my mum to an appointment with my younger sister and if I didn’t get up early I wouldn’t have checked my phone to see the message asking to come into work. I also wouldn’t have been dressed for the day as opposed to me lounging around the house in my bright pink onesie.

As I said to my parents, ‘I’m going to work, they called me.’ My dad said to me, ‘Live your life to the fullest.’ I dunno something inside sparked me that he might be slightly proud that I seize every opportunity that I can. Do you know what that’s exactly what I’m doing, I love going to my work placement, its such an amazing place with an amazing atmosphere. I would be idiot to not want to go and gain more experience than I already have. I always come home feeling more inspired, feeling the adrenaline pumping through my veins and more excitedly wanting to do more… I get home with such a rush I can’t wait to be sharing it with you guys and telling my parents about how my day has gone.

Earlier I spoke to one of the editors who said that the general manager when looking at CV’s looks at extra things people do to get to where they want to be, I’m hoping that all of this will work in my favour.

For those of you that follow me on Twitter @rosaaversa92 you will know that I have been dying to get hold of a diary to organise my thoughts and life. I have finally got my hands on one but due to work and the unexpectedness leading life to get in the way. I suppose everything will have to be postponed till tomorrow.

 image

Why am I so busy…. Ahhhhh. Being organised is hard work I try to stick to it but it’s that checking back that drives me crazy, that following up to see at what stage your at but as you know everything is a working progress and I will try… 

Do make sure that you read my lifestyle blog of what I get up to when I’m not at placement and this blog seems to start becoming dormant! However I do have lot’s to come to keep you guys entertained so watch this space:)

Back to the work day… 

Once I got in, I tidied the reception area as their was a meeting due to happen. I counted the competitions, finished typing up competition entries as they were not complete and sorted out another promotion for the receptionist. It was not as much work like I did last time but simply emailed the promotion people with a reply of, ‘The receptionist is away and will get back to you tomorrow.’ I also phoned  a competition winner who was ringing to find out about her competition. As the meeting room was cancelled I tidied up meeting room and cleared out the tea and coffee.

The day consisted of the following…

-I booked a taxi for an editor

-Handed out the post that was mixed in with the competitions

-Put on and emptied the dishwasher

-Filled up coffee jars

-Office recycling

-Franked and sent off post

-Made sure printer was filled with paper

&

-Wrote up my invoice for today’s hours…

-With the competition entries there was a competition to win some recipes I think and I realised that I had spelt it wrong and spelt recipes like this… receipes. I thought, ‘Oh god, I have to go through the whole 4600 entries and correct them all…thank god for copy and paste.’ Although it turns out it was the last 10 that I had been spelling wrong!!  Phew!

-I also did overtime today, as there is a big meeting tomorrow and they needed someone to stay and bind some documents.

-I’m also excited to  share that I’m going back to work placement tomorrow, Eeekk!! I’ll be assisting the PA with some jobs so god knows what experience i shall be gaining tomorrow…

It’s crazy I was actually hoping to write all of this at placement but I was so busy that I had no time to do it until 10:30 at night time for a shower followed by bedtime… I have to work tomorrow I have to be up at 7!!

See you tomorrow! X 

Also posted in http://lifeisfunbeingme.wordpress.com/

Thursday 25th July

Today was crazy busy, sometimes I’m not that good with dealing with stress, especially lately as outside of work life is getting a bit too much:(… if I was in an interview I would use this as a weakness to discuss and that every time I come across a stressful situation I try to deal with it a bit better. When I was studying my A-levels, my photography teacher taught me a method… which is simply writing a list if I organise my thoughts and go through them one by one I calm down as I can see myself getting them done.  

As I said, as I was so busy I hardly did any competition entries today, luckily I’m in all next week and should be able to finish them all…

Today, editors were throwing me tasks left, right & centre! On top of that I had to also run reception… 

Today’s work day consisted of…

– Writing up all magazine  contacts in an excel document and divided them in columns by Forename, Surname, Email & Magazine publication they belong to

-Handed out post

-Counted competition entries that arrived today

-Prepped a meeting room but the client then cancelled

-Tidied the meeting room

-Keep the kitchen tidy

-Put on & empty the dishwasher

-Frank & send off post

-Office recycling

-The majority of today consisted of following up with this promo as I was the middle man in all of this as I had to email the competition winner to then email the editor and then email over to the supplier so it was a bit of criss cross today and will have to finish this task tomorrow. Hopefully it won’t take too long so that I can get back to the competition data entry. Doing this task and working with the editor was a bit of an eye opener for me as it kind of showed me that I really need to improve the standard of my writing. As I was given the ok to deal with this promo I emailed the competition winner and the editor was a bit annoyed as she wanted me to send her what I was going to email for approval. Everytime I emailed her a response she would email back an edited version. I think on Monday I will ask her for some writing advice as she once told me she did a photography degree and is now an editor and it would be interesting to see how adapted the transition from taking photos to simply writing. A good thing about this is that I can put it on my CV yayyy…

Last but not least, last night I went to a bloggers lounge event and met the celebrity star Lydia Bright from TOWIE. I was buzzing afterwards my adrenaline was going and I wrote loads of brainstorming ideas down as it was late when I wanted to write it all up. So I’m going to be working on those posts on my main blog from now until Sunday so do check them out on www.lifeisfunbeingme.wordpress.com It got me thinking that none of this would be possible if it wasn’t for the PA at my placement as she gave me the chance to come in to do work experience and for that I owe her so much! I have never said thank you properly, I’m a bit disappointed in myself and can’t believe that it took me so long to do. However I bought her a bunch of flowers and a thank you card, it was so nice as she really liked them, it’s such a good feeling when you put a smile on someones face 🙂

See you tomorrow. 

Also posted in www.lifeisfunbeingme.wordpress.com

Monday 22nd July

Today as well as finishing the competition entries, I’m also on reception duty which means I’m super busy as I have to do 2 jobs in 1… Once got in I made sure the office was tidy from the weekend and the kitchen too…
I filled the coffee jars, got myself my bottle of water and got stuck in with typing up the competitions, throughout the day the ‘being a receptionist tasks’ started to flow in, I…
-Booked meeting rooms throughout the day
-Franked a parcel for the CEO
-Called the concierge to let him know that one of the men’s toilet was blocked
-Handed out post to the addresses editors
-Booked taxis
-Double checked that a pre-booking for a taxi was done
-Emptied and put on a dishwasher
-Franked and sent off today’s post…
-Recycling was meant to be done today but as me and the receptionist did a big one last week there wasn’t much to recycle so I’ll leave it to pile up for Friday
AND…
with that were up too 997 competition entries written up!
See you tomorrow….  

Also posted in http://www.lifeisfunbeingme.wordpress.com

Tuesday 2nd July

Today once I got myself my water, I sat down at reception and went through the emails to see if any had to be forwarded to relevant editors, once done that I then got into reception mode and followed through my duties for the day…
Today’s tasks entailed:

-Answering the phones (Obviously)

-Counting Competitions

-Signed for parcels that were being delivered

-Handing out post

-Booked meeting rooms

-I continued to carry on with the picture desk task to see if I could grasp the concept of how to research a picture good enough for a front cover photo, however I found this to be very hard and time consuming.

-I Made a tea for the CEO when she was in a meeting

-Emptied the dishwasher

-Tidied the kitchen

-Sorted out the PA’s list of receipt expenses which required me to organise and file them in date order

-I then called the dry cleaners to come and get the sofa covers cleaned as we had replaced them in reception

-Franked & sent out today’s post,  I did remember to double check all the addresses to make sure I made no more mistakes and Guess what there was a parcel going overseas and I franked it right yayy 🙂 

Finally the day has come to an end and it’s my last day of covering for reception so until next time…

Yours Truly, 
Work Experience Girl 

Also posted in www.lifeisfunbeingme.wordpress.com

Monday 1st July

Today’s been very quiet and the days gone really fast too which is always a bonus! I also struggled a bit to find a parking space but managed to get to work just on time, seems like luck is on my side today… 

Today’s tasks consisted of…

-De scaling the other kettle 

-Hand out packages to editor

-Put meeting cups and plates away

-Check through emails for receptionist and forward any on to the relevant editors

-Count competitions entries

-Hand out post

-Put on & Empty dishwasher

-Tidy up the kitchen

-Book meeting rooms

-Had to do some binding

-Recycling at least today it’s not raining when I have to go and put it outside, I got soaked last time! 

-Frank & send off post, today one of the editors had a personal letter to send when this happens I frank the letter and then let the editor know how much it is, when I emailed the editor to let him know how much he owed he said ‘£0.47 for Austrailia??’ 

Guess my mistake… 

I assumed it was a UK letter, I then had to run downstairs go and get the letter and re-frank it, today luck was really on my side as the post man was late so I managed to send it off just on time once corrected my mistake!

-Finish the picture desk task, I never realised how much work goes into searching for a picture that goes in a magazine, you need to research a picture that has the following, (this only applies to a front cover photo as it’s the one that I am working on) Space for editorial content, picture license, copyright laws, pixelation, size of image and so on the list is endless and I thought it was like doing a Google Image search! 

TIP

Always double check anything you do! 

Yes I know the post is a bit boring I can feel it too as I’m writing it but it is what it is it’s a diary entry of work experience… 

Also posted in www.lifeisfunbeingme.wordpress.com

Friday 28th June

Once got into the office and settled myself down, I checked the emails and seen that the PA asked me to go the shops as we were low on dishwasher tabs…

Today’s list of things to do were…

-Finish the picture desk task that they set me

-Book meetings for the editors

-Bind some documents 

-Keep the kitchen tidy

-Feel up Coffee and Tea jars

-Hand out post

-Counted the competitions

-De-scale the Kettle

-Put on and empty the dishwasher

-Frank and send out Post

-Emptied out fridge of any food that was going off

-Taking down phone messages, today I took down a phone message and forget to email it to the editor ASAP, leading me to forget who it was for luckily it was for the editors in the management meeting leaving me to being able to narrow it down… however I emailed them with the message and could only apologise for my mistake…

-I had to prep the management meeting which required to prepare the usual coffee, tea, sandwiches, plates, sugar, milk etc everything that you would expect to see in a meeting taking place over lunch. Once the meeting had finished I made sure to clean it out. Before the meeting started I also had to make sure I binded the documents required from the management team. 

-The PA came to check on me to see if I needed a hand with prepping the meeting but I had it all under control, she did however praise me for remembering to get the sweetner as the CEO prefers sweetner to sugar. 

Highlight of the day…
The editor who I mentioned yesterday that said was going to read my blog emailed me back with her thoughts on it. It’s really nice to know I’m not the only one that lacks in a bit of confidence when in a workplace as she too has felt the same. It was even more of an achievement for her to tell me that she thought my writing style was good and that she enjoyed reading it… I cannot explain how happy that has made me feel my confidence right now is soaring everything is falling right into place… 

She has also said that if I have any questions or queries with editorial issues all I need to do is ask, it’s nice to know that I’m not getting in the way and kind of  feel and am part of their team 🙂 

Tip
Pay attention to detail and pick up on things when in a work placement, it helps to make a greater impression than the one that you have already made.

When a phone message arrives or someone asks you to do something, do it ASAP or straight away avoiding you to forget or make any mistakes…

Also posted in www.lifeisfunbeingme.wordpress.com