Monday 3rd March

Evening All,

I’m back for the week covering reception, as usual as soon as I arrived I got myself a bottle of water and got started by opening up emails & ICAL to see what to expect from today…

I know I have said it a thousands times before, but I really am 1000% grateful for my work placement,  this week in between covering receptionist, the PA has kindly said to me to, ‘feel free to bring any uni work to do in between answering calls and emails.’ This for me is a load off my shoulders because I can work whilst studying and not have to try and make time for this in the evenings too, especially being in my last year at university and can now visualise my dissertation deadline.  

I find Mondays and Fridays tend to be the same… busy, busy, busy. 

The best thing about covering reception for me is you never know what job will come your way next, I love the excitement of not knowing. Today’s reception duties consisted of:

– Answer calls
– Pass on messages
– Handing out the post
– Emptied the dishwasher
– Book meeting rooms
– Fill out an expense sheet for the commercial director and making sure it was in date order
– Sign some birthday cards, one of the things I love about the office is the organisational culture, I really  like how friendly people are here such as whenever its someone’s birthday, a birthday card is sent around the office so that everyone can sign before given to the birthday girl/boy
– Call the concierge to let him know there was a water leak in one of the toilets
– Bind some documents for a meeting tomorrow
– Fill the photocopier with paper
– Keep the kitchen tidy
– Fill up coffee jars
– Search for and print an email for the PA
– Sign for parcels and hand them out
&
Last but not least…
– Frank & send out the post

By 11 o’clock I finally had some spare time to do some uni work seems like I might have to factor in time to do work this evening too, this week is going to be a long one…

I also managed to grab the graphic designer when she had a spare 5 minutes to ask her if I could shadow her even just for a half hour, I feel so proud of myself when I actually embrace a gold mine of an opportunity, go for it and simply open my mouth and ask. Yayy! 

I’m not in tomorrow so I will see you on Wednesday!

Also posted in www.lifeisfunbeingme.wordpress.com

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Thursday 28th November

This morning was pretty much routine as I followed on from yesterday, I got in got my headphones out and started typing up the data entry. By the time it got to lunchtime I couldn’t stand facing the computer screen anymore so I took an early lunch and sat in the kitchen to be technology free for a while. One of the editors came in for his lunch and sat down with me, I love it when I have the chance to interact with the editors from time to time as I feel when they are busy working I’m best to not disturb them and also I have my tasks to complete too. 

Its always inspiring for me to see what route the editors have taken to get to where they are today, me and the editor were discussing previous work experiences, what course he took at university and future plans it was nice to be able to socialise and get to know the editor a bit more. If I’m honest today slightly dragged but ended on a high I really do love my placement and it would be a dream come true to be offered a full time job with them once I have graduated. 

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Thursday 22nd August

Today I was only in for half a day, as I had some family stuff to do in the morning. Once I got into the office, I finished collecting the updates from the editors so that I could update the keynote document. I must have gone over this document a million times, to make sure it was perfect.

After making sure the font colour was the same colour, I did the same with the dimensions of the images and that everything was aligned. Once I did that the PA suggested to print out the document and to look at it in from a hard copy form as sometimes you pick up on details that you don’t see in the screen. Some of the slides I rearranged the composition as I didn’t like the way it looked as it appeared to make the slide look messy.

This week has been really good for me in the sense that I have learnt something new and can add something extra onto my CV. By using keynote I learnt the importance of F.A.C.E Font, Alignment, Consistency, Engagement when making a presentation. This week really tested my knowledge on everything that I have learnt in media at college & university. I think I dealt with this week very professionally especially as I had never used this software before and put to use everything I had learnt about media language. I am proud of myself to say that the PA was happy and impressed with the work that I had done and hopefully I will be able to use keynote a lot more. I am definitely going to be using this software a lot more next year at university for assignments that requires presenting your work in front of the class.

I then wrote out my invoice for this weeks hours, I’m also very excited as next week I will be working with another magazine… eeekkk even more experience as well as doing something different. See you then! 

Also posted in http://lifeisfunbeingme.wordpress.com/

Monday 19th August

Today I wasn’t due to be at placement

BUT

The receptionist called in sick, so the PA phoned me to see if I could come in last minute.

I am a believer of destiny that things happen for a reason and today I had the best day ever:)! Everything seem’s to be falling right into place and finally the wind is blowing in my direction. The world really is your oyster, there is so much for me yet to achieve but don’t worry it’s all written down and one by one I will tick it off. I got up early to take my mum to an appointment with my younger sister and if I didn’t get up early I wouldn’t have checked my phone to see the message asking to come into work. I also wouldn’t have been dressed for the day as opposed to me lounging around the house in my bright pink onesie.

As I said to my parents, ‘I’m going to work, they called me.’ My dad said to me, ‘Live your life to the fullest.’ I dunno something inside sparked me that he might be slightly proud that I seize every opportunity that I can. Do you know what that’s exactly what I’m doing, I love going to my work placement, its such an amazing place with an amazing atmosphere. I would be idiot to not want to go and gain more experience than I already have. I always come home feeling more inspired, feeling the adrenaline pumping through my veins and more excitedly wanting to do more… I get home with such a rush I can’t wait to be sharing it with you guys and telling my parents about how my day has gone.

Earlier I spoke to one of the editors who said that the general manager when looking at CV’s looks at extra things people do to get to where they want to be, I’m hoping that all of this will work in my favour.

For those of you that follow me on Twitter @rosaaversa92 you will know that I have been dying to get hold of a diary to organise my thoughts and life. I have finally got my hands on one but due to work and the unexpectedness leading life to get in the way. I suppose everything will have to be postponed till tomorrow.

 image

Why am I so busy…. Ahhhhh. Being organised is hard work I try to stick to it but it’s that checking back that drives me crazy, that following up to see at what stage your at but as you know everything is a working progress and I will try… 

Do make sure that you read my lifestyle blog of what I get up to when I’m not at placement and this blog seems to start becoming dormant! However I do have lot’s to come to keep you guys entertained so watch this space:)

Back to the work day… 

Once I got in, I tidied the reception area as their was a meeting due to happen. I counted the competitions, finished typing up competition entries as they were not complete and sorted out another promotion for the receptionist. It was not as much work like I did last time but simply emailed the promotion people with a reply of, ‘The receptionist is away and will get back to you tomorrow.’ I also phoned  a competition winner who was ringing to find out about her competition. As the meeting room was cancelled I tidied up meeting room and cleared out the tea and coffee.

The day consisted of the following…

-I booked a taxi for an editor

-Handed out the post that was mixed in with the competitions

-Put on and emptied the dishwasher

-Filled up coffee jars

-Office recycling

-Franked and sent off post

-Made sure printer was filled with paper

&

-Wrote up my invoice for today’s hours…

-With the competition entries there was a competition to win some recipes I think and I realised that I had spelt it wrong and spelt recipes like this… receipes. I thought, ‘Oh god, I have to go through the whole 4600 entries and correct them all…thank god for copy and paste.’ Although it turns out it was the last 10 that I had been spelling wrong!!  Phew!

-I also did overtime today, as there is a big meeting tomorrow and they needed someone to stay and bind some documents.

-I’m also excited to  share that I’m going back to work placement tomorrow, Eeekk!! I’ll be assisting the PA with some jobs so god knows what experience i shall be gaining tomorrow…

It’s crazy I was actually hoping to write all of this at placement but I was so busy that I had no time to do it until 10:30 at night time for a shower followed by bedtime… I have to work tomorrow I have to be up at 7!!

See you tomorrow! X 

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Tuesday 2nd July

Today once I got myself my water, I sat down at reception and went through the emails to see if any had to be forwarded to relevant editors, once done that I then got into reception mode and followed through my duties for the day…
Today’s tasks entailed:

-Answering the phones (Obviously)

-Counting Competitions

-Signed for parcels that were being delivered

-Handing out post

-Booked meeting rooms

-I continued to carry on with the picture desk task to see if I could grasp the concept of how to research a picture good enough for a front cover photo, however I found this to be very hard and time consuming.

-I Made a tea for the CEO when she was in a meeting

-Emptied the dishwasher

-Tidied the kitchen

-Sorted out the PA’s list of receipt expenses which required me to organise and file them in date order

-I then called the dry cleaners to come and get the sofa covers cleaned as we had replaced them in reception

-Franked & sent out today’s post,  I did remember to double check all the addresses to make sure I made no more mistakes and Guess what there was a parcel going overseas and I franked it right yayy 🙂 

Finally the day has come to an end and it’s my last day of covering for reception so until next time…

Yours Truly, 
Work Experience Girl 

Also posted in www.lifeisfunbeingme.wordpress.com

Friday 28th June

Once got into the office and settled myself down, I checked the emails and seen that the PA asked me to go the shops as we were low on dishwasher tabs…

Today’s list of things to do were…

-Finish the picture desk task that they set me

-Book meetings for the editors

-Bind some documents 

-Keep the kitchen tidy

-Feel up Coffee and Tea jars

-Hand out post

-Counted the competitions

-De-scale the Kettle

-Put on and empty the dishwasher

-Frank and send out Post

-Emptied out fridge of any food that was going off

-Taking down phone messages, today I took down a phone message and forget to email it to the editor ASAP, leading me to forget who it was for luckily it was for the editors in the management meeting leaving me to being able to narrow it down… however I emailed them with the message and could only apologise for my mistake…

-I had to prep the management meeting which required to prepare the usual coffee, tea, sandwiches, plates, sugar, milk etc everything that you would expect to see in a meeting taking place over lunch. Once the meeting had finished I made sure to clean it out. Before the meeting started I also had to make sure I binded the documents required from the management team. 

-The PA came to check on me to see if I needed a hand with prepping the meeting but I had it all under control, she did however praise me for remembering to get the sweetner as the CEO prefers sweetner to sugar. 

Highlight of the day…
The editor who I mentioned yesterday that said was going to read my blog emailed me back with her thoughts on it. It’s really nice to know I’m not the only one that lacks in a bit of confidence when in a workplace as she too has felt the same. It was even more of an achievement for her to tell me that she thought my writing style was good and that she enjoyed reading it… I cannot explain how happy that has made me feel my confidence right now is soaring everything is falling right into place… 

She has also said that if I have any questions or queries with editorial issues all I need to do is ask, it’s nice to know that I’m not getting in the way and kind of  feel and am part of their team 🙂 

Tip
Pay attention to detail and pick up on things when in a work placement, it helps to make a greater impression than the one that you have already made.

When a phone message arrives or someone asks you to do something, do it ASAP or straight away avoiding you to forget or make any mistakes…

Also posted in www.lifeisfunbeingme.wordpress.com

Wednesday 27th March

Today I got into the office a half hour early and made sure I was dressed my smartest and looked most presentable as I cover reception, and when clients arrive in the office the first person they see is me.

Usually what I do, is the day before, I check if we have any important meetings or clients coming in as this work placement are very casual indeed with their dress code but I think it gives a better impression dressed for an office rather than wearing jeans don’t you think?

At 12 today there is a meeting with 6 people which I will need to prepare, this only consists of getting coffee, tea and biscuits ready in time for their arrival and to make sure I’m back at my desk so someone is there to greet them in reception when they arrive.

Another huge load of post arrived which I had to sort out, I gave out the post to the addressed editors, sorted out the competitions again and went back to working on these data competition entries I finished the first 800 from the other day…Yayy but I still have another 200 to go…

The rest of today will most likely consist of finishing to input this data entry…

I also forgot that Wednesday is Kitchen shop day… It’s nice to go and get some fresh air for 10 minutes  as I don’t smoke so I’m sat in the office all day apart from when I go and grab a bite to eat for lunch, it also woke me up a bit too as i’m feeling very tired today from having  a bit of a film night with my sister and watched ‘When Harry Met Sally’ such a classic.

When 4 o’Clock came it was time to frank the post and send it down, this is also really good experience cause I have learnt the differences between, recorded delivery and signed delivery… 

Whilst I was doing the data entry, the CEO came to reception and asked me to do some recycling for her…If I must admit, I feel really intimidated by her…she has such power…last year at Uni we had to interview someone at the top of a career in various topics, my one was in social media so I decided to do the CEO of the company, I had to do some background research on her too and look at things like their work history, she is like the ultimate student, I think everyone should aspire to being like her within a year of leaving university she got a job in publishing straight away as publishing director and worked there  for 10 years and then left for another Job as CEO… 

Wow. 

Also in www.lifeisfunbeingme.wordpress.com