Wednesday 5th March

Today is the first day of lent and this year I have decided to actually try and commit to the things I have given up this year, I’ve chosen to give up my alarm snoozes, diet coke, chocolate & cheese… my favourite things in the whole world! If you know me personally you would know that if it was possible I would actually live in a chocolate house, I think I rarely go a day without chocolate, I just cannot resist it! At my placement, for me personally it is impossible to go into work with the mindset to say, ‘I’m starting a diet and keeping to it!’ There are chocolate treats everywhere… Ahhh! Usually if its someone’s birthday or someone has something to celebrate they tend to bring in some treats, leave them in the kitchen and send an email round to say, ‘There are cake is in the kitchen, help yourself!’ How can you not resist?! 

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I’m ashamed to admit but I’ve cracked already 😦

Today has been crazy…Wow, it has literally been non-stop! 

I collected the Special Delivery and Recorded post books from downstairs and made my way up to the office, once I got in I hung up my coat, tucked my bag under the desk and went straight to the kitchen to get myself a drink of water ready for when I’m answering calls. I gave the kitchen a quick tidy, filled the coffee jars, emptied and re-filled the dishwasher with dirty breakfast plates and went back to my desk to open up ICAL to see what to expect from the working day… 

Today is going to be a long one… there is so much to do… Yay, I really do think I have become a slight workaholic! I have to prep two meetings, I actually quite enjoy having to do this, making sure everything is presentable, aligned and perfect! I also remembered that I forgot to give back one of the birthday cards back to the PA so that she could post it so that our birthday wishes would arrive on time. Luckily the PA remembered and managed to post it. 

ICAL says to do a stationary order for the office and one of the editors asked me if I could order a year diary for them. I’m slightly nervous as I don’t know how to do this, I’ve never done it before…

I am bouncing off adrenaline today… 

My reception tasks today were: 
– Count competitions… Why do people enter them?! Being the one counting them, makes me not enter them anywhere just because I know how minuscule it is to be chosen as a winner there are just so many entries and because I know there will be someone like me also counting competitions. Once competitions were counted I updated the entries in the competition folder.
– Book meeting rooms
– Answer calls & pass on messages
– Hand birthday cards back to the PA
– Hand out & sign for packages

– Hand out post
– Greet visitors… however today I made a silly mistake whenever visitors come into the office the first thing I do is ask them if they would like a drink but today I gave them the wrong cup to drink from as opposed to getting the nice shiny newer glasses… presentation is key!
– Ring concierge again about a leak in one of the toilets

– Pass on any issues relating to magazine subscriptions to the relevant editor who is in charge of the magazine 
– Clear out the boarding room
– Clean up the kitchen & fill up  coffee jars again

AND FINALLY I CAN BREATHE…

The pace of the day has finally slowed down a bit and now have all afternoon to do some uni work, hopefully… fingers crossed!

– The PA asked me if I could sort through the paper left by the printer and send out an email asking everyone to collect what they have printed out otherwise it will have to go in the recycling.  She also said to me, ‘feel free to listen to some music whilst doing it.’  I have currently been listening to this on repeat its amazing!!!

After lunch…
– The reminder for the office order came up and as I don’t know how to do it and the PA didn’t have time to show me she said to not worry about it as it can wait
– Empty and refill dishwasher
– Frank and send out post
– Food shop, this involves me making sure there are no essentials missing from the kitchen such as tissues, coffee, tea, dishwasher tabs etc. 
– Bind some documents 
– Fill the photocopier with paper, stock up the paper cupboard and email the editor in charge of ordering paper to order more.

Last but not least… I also got the chance to do some transcribing, something which I have never done before… I love doing new things at my placements it always makes me feel so positive, the piece of audio that I had to transcribe was 10 minutes long and  in relation to mobile technology. For me it was very inspiring and interesting to listen too, as in some ways it was very similar to the talk I posted about and had some great information for my dissertation. 

Finally its home time, I cannot wait to put my feet upNope I managed to get no uni work done 😦

Yawn… see you tomorrow!

Also posted in www.lifeisfunbeingme.wordpress.com

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Monday 3rd March

Evening All,

I’m back for the week covering reception, as usual as soon as I arrived I got myself a bottle of water and got started by opening up emails & ICAL to see what to expect from today…

I know I have said it a thousands times before, but I really am 1000% grateful for my work placement,  this week in between covering receptionist, the PA has kindly said to me to, ‘feel free to bring any uni work to do in between answering calls and emails.’ This for me is a load off my shoulders because I can work whilst studying and not have to try and make time for this in the evenings too, especially being in my last year at university and can now visualise my dissertation deadline.  

I find Mondays and Fridays tend to be the same… busy, busy, busy. 

The best thing about covering reception for me is you never know what job will come your way next, I love the excitement of not knowing. Today’s reception duties consisted of:

– Answer calls
– Pass on messages
– Handing out the post
– Emptied the dishwasher
– Book meeting rooms
– Fill out an expense sheet for the commercial director and making sure it was in date order
– Sign some birthday cards, one of the things I love about the office is the organisational culture, I really  like how friendly people are here such as whenever its someone’s birthday, a birthday card is sent around the office so that everyone can sign before given to the birthday girl/boy
– Call the concierge to let him know there was a water leak in one of the toilets
– Bind some documents for a meeting tomorrow
– Fill the photocopier with paper
– Keep the kitchen tidy
– Fill up coffee jars
– Search for and print an email for the PA
– Sign for parcels and hand them out
&
Last but not least…
– Frank & send out the post

By 11 o’clock I finally had some spare time to do some uni work seems like I might have to factor in time to do work this evening too, this week is going to be a long one…

I also managed to grab the graphic designer when she had a spare 5 minutes to ask her if I could shadow her even just for a half hour, I feel so proud of myself when I actually embrace a gold mine of an opportunity, go for it and simply open my mouth and ask. Yayy! 

I’m not in tomorrow so I will see you on Wednesday!

Also posted in www.lifeisfunbeingme.wordpress.com

Friday 7th February

Today I’m back to covering reception and seriously multi-tasking as I still have to finish off my project, yesterday I printed off a copy for my own reference to take home and to look over in the evening I found many mistakes and the more I looked at my project the more I had hated what I have achieved. Today I have come in looking at my project with a pair of fresh eyes and making small tweaks that will improve my pitch. See I’m a bit of a perfectionist and I really do think that nothing is ever perfect, take the concept of the pitch it’s basically saying, ‘Hmm what you’ve done is OK but these are the mistakes we see and this is what you should do to improve it’, there really is always room for improvement a perfectionist simply never sees anything as 100% its more something is 99% complete and that 1% is left being improved… a perfectionist will always say, ‘I can do this better’

Once arrived in the office I got myself a big bottle of water, I opened up ICAL and E-mails and I’m ready to be answering phones, passing on messages, writing up remittances and tweaking my project because as I said I think nothing can be ever perfect, it can be right but it can always manage improvements! ICAL shows that today shouldn’t be busy BUT it is Friday and in the media world it means finishing up deadlines.

Covering reception today consisted me of:
– Sending out remittances – I did the funniest thing with this today usually the accountant hands me the list of expenses going out with the invoices, most invoices have an E-mail address so that we can forward them their remittance. Each invoice I send a remittance to I stamp with a paid stamp and cross it off the expenses list. Sometimes invoices may not have an E-mail address but they’ll have a contact number so I put these invoices into a separate pile to go through once I have finished the rest. I then contacted the invoices without E-mail via telephone in order to be given an email where we can forward them their remittance, only problem is the first person I called was one of our freelancers in the office and she said to me, ‘I’m in the office, I’ll come over and speak to you now.’ I had no idea it was her as I knew her by her first name only, a bit of office banter is always fun…
– Plugging in the editors movements for next week
– Franking & Sending out the post
– Emptying the dishwasher and putting in any dirty plates lying around
– Handing out the parcel
– Counting competition entries

My morning was pretty calm as all I had to do were the remittances, then before I knew it I have 3 big jobs to finish by the end of the day…Ahhhh! It was slightly annoying as well as just to top it off the computer was being really slow… I’ll be honest too I have been having some panic attacks lately and getting the opportunity to cover reception again really does help my confidence. I remember the first time I answered the phone I was terrified  as I thought to myself, ‘Do not mess this up, you are representing this company.’ I feel I have come such a long way since then but now I feel like I did the first time I did it…simply put I just need to get over myself and do it.

I’ve also finished tweaking project and spent an hour applying F.A.C.E (Font, Alignment, Consistency and Engagement) to finally be able to send a PDF format to the editors for some feedback.

The commercial manager asked me if I could update my placement clientele via File Maker Pro, I had to search for the company first to avoid duplicates in the system and if it wasn’t listed to then add new company, company sector, company website, phone address and in comments write which client magazine it was for and then add the following information name, tel, email  & job title for the contacts company. 

It’s finally home time :), even though its Flexi-Friday and I made the extra effort to get in early so that I could leave earlier due to being so tired all this week, it ended up back firing as I couldn’t finish on time due to having so much work to do.

I’m back in on Wednesday to finish inputting my placements clientele, so I will see you then…

Also posted in http://lifeisfunbeingme.wordpress.com/

Thursday 25th July

Today was crazy busy, sometimes I’m not that good with dealing with stress, especially lately as outside of work life is getting a bit too much:(… if I was in an interview I would use this as a weakness to discuss and that every time I come across a stressful situation I try to deal with it a bit better. When I was studying my A-levels, my photography teacher taught me a method… which is simply writing a list if I organise my thoughts and go through them one by one I calm down as I can see myself getting them done.  

As I said, as I was so busy I hardly did any competition entries today, luckily I’m in all next week and should be able to finish them all…

Today, editors were throwing me tasks left, right & centre! On top of that I had to also run reception… 

Today’s work day consisted of…

– Writing up all magazine  contacts in an excel document and divided them in columns by Forename, Surname, Email & Magazine publication they belong to

-Handed out post

-Counted competition entries that arrived today

-Prepped a meeting room but the client then cancelled

-Tidied the meeting room

-Keep the kitchen tidy

-Put on & empty the dishwasher

-Frank & send off post

-Office recycling

-The majority of today consisted of following up with this promo as I was the middle man in all of this as I had to email the competition winner to then email the editor and then email over to the supplier so it was a bit of criss cross today and will have to finish this task tomorrow. Hopefully it won’t take too long so that I can get back to the competition data entry. Doing this task and working with the editor was a bit of an eye opener for me as it kind of showed me that I really need to improve the standard of my writing. As I was given the ok to deal with this promo I emailed the competition winner and the editor was a bit annoyed as she wanted me to send her what I was going to email for approval. Everytime I emailed her a response she would email back an edited version. I think on Monday I will ask her for some writing advice as she once told me she did a photography degree and is now an editor and it would be interesting to see how adapted the transition from taking photos to simply writing. A good thing about this is that I can put it on my CV yayyy…

Last but not least, last night I went to a bloggers lounge event and met the celebrity star Lydia Bright from TOWIE. I was buzzing afterwards my adrenaline was going and I wrote loads of brainstorming ideas down as it was late when I wanted to write it all up. So I’m going to be working on those posts on my main blog from now until Sunday so do check them out on www.lifeisfunbeingme.wordpress.com It got me thinking that none of this would be possible if it wasn’t for the PA at my placement as she gave me the chance to come in to do work experience and for that I owe her so much! I have never said thank you properly, I’m a bit disappointed in myself and can’t believe that it took me so long to do. However I bought her a bunch of flowers and a thank you card, it was so nice as she really liked them, it’s such a good feeling when you put a smile on someones face 🙂

See you tomorrow. 

Also posted in www.lifeisfunbeingme.wordpress.com

Wednesday 24th July

Lately I have been having some personal issues leading me to be such a mess, this morning I overslept and woke up at 8:40! I had a mini heart attack just looking at the time, looking back at myself and realising I am still in my pj’s with one eye open and looking back at the time again. By this time I’m usually trying to find a parking space anyway as I was 10 minutes late I stayed an extra 10 minutes to make up the time even though I was so busy today it served me right to do so.

Hopefully this will take out some of the seriousness in always having to be about work, work & work and will make you laugh as sometimes it nice to have a laugh. As I got in late, I completely forgot to do my make up! I know.  Me, a girl. No make-up. I didn’t realise until lunchtime as I looked in the mirror and realised never been so embarrassed ahhh. 

I opened up the emails and checked what was on the agenda for the day…

Answer phones

Hand out post

Keep the kitchen tidy

Frank and send out the post

Put the dishwasher on & empty it when finished

Go and do a kitchen shop

Top up the printing cupboard but as it was full there was no need to do so

I also had to do a stationary order, but as I haven’t done one before, I’m going to leave it for the receptionist to show me so that next time I’ll know for reference

I followed up on the holiday promo but got no reply so I will re-try again tomorrow. 

Throughout the day I booked meeting rooms for the editors 

Today the PA made me feel really good about myself as yesterday before I left work I apologised again for my mistake and she told me to not worry and that I’m doing a good job. 

&

Of course carrying on with data entry

Also posted in lifeisfunbeingme.wordpress.com

Monday 22nd July

Today as well as finishing the competition entries, I’m also on reception duty which means I’m super busy as I have to do 2 jobs in 1… Once got in I made sure the office was tidy from the weekend and the kitchen too…
I filled the coffee jars, got myself my bottle of water and got stuck in with typing up the competitions, throughout the day the ‘being a receptionist tasks’ started to flow in, I…
-Booked meeting rooms throughout the day
-Franked a parcel for the CEO
-Called the concierge to let him know that one of the men’s toilet was blocked
-Handed out post to the addresses editors
-Booked taxis
-Double checked that a pre-booking for a taxi was done
-Emptied and put on a dishwasher
-Franked and sent off today’s post…
-Recycling was meant to be done today but as me and the receptionist did a big one last week there wasn’t much to recycle so I’ll leave it to pile up for Friday
AND…
with that were up too 997 competition entries written up!
See you tomorrow….  

Also posted in http://www.lifeisfunbeingme.wordpress.com

Friday 19th July

So I’m pretty positive that this post will take less than 150 words to say what I did at placement as the majority of the day was pretty repetitive! At my work placement our working day starts at 9:30 & finishes at 5:30 however every Friday is known as Flexi Friday where if you come in at 8:30 you get to leave at 4:30 I never thought this applied to me so I have always stayed till 5:30 but it kind of does look good for me as I have stayed extra in a way…

So Today revolved around…
1 Doing my invoice for this weeks work
2 Helped the reception with the recycling
&
3 Of course for the rest of the day I inputted the competitions data 550 entries later, its the end of the day and it’s HOME TIME:)! Hopefully I should be finished by next week! 3000 left…

Also posted in http://lifeisfunbeingme.wordpress.com/